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Administrative Assistant in Nashville, TN at KEPRO

Date Posted: 1/25/2018

Job Snapshot

Job Description

Administrative Assistant

Performs a variety of administrative and staff support duties for the Management Team and others as assigned, which requires a range of skills and knowledge of organizational policies and procedures.  Work is performed under minimum supervision, and requires independent judgment and discretion.


 Accountabilities

  • Serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems. 
  • Assists in meeting planning and preparation work—drafting agendas, minutes, information on meetings.  Seeks agenda items from other attendees. 
  • Provides administrative/secretarial support for the Management Team and/or department such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
  • Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department policies; prepares, composes, types, edits, and distributes agendas and/or minutes of meetings.
  • Schedules and coordinates meetings, special events, interviews, appointments, and other similar activities for Senior Management team and others, which may include coordinating travel and lodging arrangements.
  • Prepares or assists with the preparation of scheduled and/or ad hoc narrative reports; performs basic information gathering as specifically directed.
  • Locates and compiles information and formats reports, graphs, tables, records and other sources of information. 
  • Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports; participates in annual budgetary preparations.
  • Requisitions supplies, printing, maintenance, and other services.
  • Prepares presentation material and provides guidance on format and layout for others within the department.  Prepares presentations materials for senior management team/department..
  • Prepares new hire, security, temporary and other paperwork necessary.
  • Assists with travel plans and expense reports
  • Assists with implementing and maintaining organization-wide documentation and technical assistance to maintain the data control procedures, including posting items to KEPRO’s Intranet Site.   

  

Qualifications

  • High School Diploma or verifiable GED; Associates degree or higher level of education preferred
  • Five (5) years of administrative support experience handling fast-paced business activities.
  • Experience handling relevant administrative functions for two or more persons that require a high degree of independent judgment, discretion and knowledge
  • Operates with a great deal of latitude for independent judgment. 
  • Extensive tact and integrity due to frequent exposure to high-level internal and external contacts and extremely confidential data.
  • Modern business communications, including style and format of letters, memoranda, minutes, and reports.
  • Supplies, equipment, and/or services ordering and inventory control.
  • Establish priorities, work independently, and proceed with objectives without supervision.
  • Handle and resolve recurring problems.
  • Make administrative decisions and judgments.
  • Gather data, compile information, and prepare reports.
  • Communicate effectively, both orally and in writing.
  • PC and various software packages; e.g., MS Office.
  • Database management.
  • Organizing, coordinating, and meeting/event planning. 

KEPRO offers challenging careers, excellent benefits and opportunities for advancement.  For consideration, please submit resume and cover letter with salary requirements. Only those candidates identified for an interview will be contacted. No Phone Calls Please.  Visit our website at www.kepro.com for more information on the KEPRO Family of Companies.  

EOE AA M/F/Vet/Disability

KEPRO is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.