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Facilities Manager in Harrisburg, PA at KEPRO

Date Posted: 11/9/2018

Job Snapshot

Job Description

KEPRO is a rapidly growing national quality improvement and care management organization. We work to ensure that over 20 million people receive the right care, at the right time, in the right setting. KEPRO is seeking resumes for a highly experienced professional

Facilities Manager

Summary Description

To facilitate the development of facility plans, budgeting and administrative support.  In addition, assists in lease administration and design development.  Also, coordinates and directs the office requirements and works closely with purchasing to implement a new office opening, along with closing and moving office locations.  KEPRO currently has 16 offices throughout the United States, with an estimated 2-3 new facilities being onboarded annually.

Accountabilities

  • Provides Facilities Project Management for Facilities Department to include project planning, coordination with movers and vendors. Will be involved with space design as new office locations are established. Makes recommendations for space efficiency. 
  • Coordinates and completes new facility lease negotiations and ongoing lease administration, coordination of routing maintenance and repairs and resolves building concerns with the Property Manager.
  • Coordinates with the Purchasing Manager and Operations in the procurement of all furniture and equipment required for a new office opening. Communicate and assist in evaluating current and potential vendors to ensure compliance with contract requirements for new office locations, closing and moves.
  • Facilitates in obtaining and examining cost saving opportunities for large volume purchases (e.g. furniture, office supplies, or others as assigned). Assist with Request for Proposals (RFP's) relating to new business opportunities, as required.
  • Completes Project Plans to share with Operational staff and will be involved in the weekly implementation calls.
  • Manage the physical security for assigned facilities. Develop and oversee fire/emergency safety procedures.
  • Oversees the coordination and maintenance of records for offsite storage and shred services for onsite.
  • Manages the preparation of facility-related insurance requirements for renewals, submitting requirements outlined in RFP’s and other insurance related tasks as assigned by the Manager.

The list of accountabilities is not intended to be all-inclusive and may be expanded to include other education- and experience-related duties that management may deem necessary from time to time.

Qualifications

  • Bachelor’s Degree in relevant field
  • Education and experience may be considered in lieu of degree
  • Certified Facilities Management is beneficial

Skills, Knowledge Abilities

  • Proven experience as Facilities Manager or relevant position.
  • Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; works well in group problem solving situations; maintains a calm demeanor in difficult situations.
  • Strong critical thinking skills necessary.
  • Flexibility and good organizational skills needed.
  • Knowledge of basic accounting and finance principles.
  • Knowledge of Microsoft software applications (Word, Excel, PowerPoint, Access).
  • Ability to work in a fast-paced environment.
  • Responds promptly to internal customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
  • Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification.
  • Contributes to building a positive team spirit.
  • Willing to travel to current or new offices, as needed.

Experience        

  • Minimum 7 years of demonstrated Facilities experience; must have minimum of 7 years of relevant experience
  • Must have knowledge of property and facility management, along with facilities-related purchasing and working with vendors
  • Knowledge of Facility Operations/Implementations/RFPs
  • Previous workload management experience and supervisory experience strongly preferred.
  • Minimum of 2 years of demonstrated business insurance coordination

Mental and Physical Requirements        

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations will be made as required by law in an attempt to enable an individual with a disability to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time; key and/or control objects; interact extensively with internal and external customers; occasionally lift and/or move objects weighing up to 10 pounds; and occasionally travel within the state.

KEPRO offers challenging careers, excellent benefits and opportunities for advancement.  For consideration, please submit resume and cover letter with salary requirements. Only those candidates identified for an interview will be contacted. No Phone Calls Please.  Visit our website at www.KEPRO.com for more information on the KEPRO Family of Companies.  

EOE AA M/F/Vet/Disability

KEPRO is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.

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